Companies are exploring new ways to make their operations simpler and more productive. Artificial intelligence (AI) can now play the role of a personal assistant or professional in meetings. AI assistants are able to do more than just transcribe discussions. In today's fast-paced business world, time is a crucial factor. Companies like Amadeus, a leading travel software company, are early adopters of this innovative technology.

One of the key benefits of using AI in meetings is its ability to accurately document ongoing discussions. Traditional note-taking during meetings is often challenging as participants struggle to keep up with taking notes. Human note-takers may miss important details due to distractions, but AI assistants can capture everything that is said accurately.

By assigning note-taking tasks to AI systems, companies can encourage more engagement from employees during meetings. This increased participation leads to more productive discussions and better decision-making, ultimately benefiting the business. AI assistants can also go beyond transcribing and help summarize lengthy conversations for latecomers and assist with drafting emails for employees in various roles.

While the benefits of AI in meetings are clear, companies must ensure that the technology is properly implemented and integrated into their culture. Amadeus, for example, educates its employees on the potential of AI and how to use it effectively. As AI continues to advance, companies must also address concerns related to bias and privacy when using AI for tasks like email messaging and chat summaries.

As AI meeting assistants become more popular, organizations will need to rethink their meeting structures and rules to fully take advantage of this technology. Additionally, companies must establish clear policies to protect personal information and meeting transcripts. While AI meeting assistants still have limitations to overcome, their potential benefits make them a promising tool for the future.